Ontario Landlord Resources
Below is a collection of resources for landlords.
- Common Landlord Questions and Forms (Ontario Landlord and Tenant Board)
- The Residential Tenancies Act (full and abbreviated versions)
- Tenants Rights and Responsibilities Form that must be provided to new tenants
- How To Evict Tenants (including all forms)
- Rent Increase Guidelines (including forms and current rate allowances)
- Credit and Criminal Check Services
- How To Screen A Tenant
- Legal Basement Apartments With Only One Entrance
- Rental Income Tax Guidelines (Revenue Canada)
- Ontario Landlord Association (Learn and network with other Ontario Landlords)
Ontario Landlord and Tenant Board
Help for landlords. Common questions and forms from the Landlord and Tenant Board.
For more information on your rights, please see the Ontario Landlord and Tenant Board.
Landlord Required New Tenant Right(s) Form
Landlords must provide new tenants of their rights and responsibilities. Download form. It is recommended that you receive a signed acknowledgement from the tenant(s) upon receipt.
Residential Tenancies Act
A synopsis of tenant/landlord rights is available from Ontario Landlord and Tenant Board.
CMHC synopsis of tenant and landlord rights.
Follow the link to read the full Residential Tenancies Act.
A tenant cannot be evicted unless the landlord obtains an Eviction Order from the Landlord and Tenant Board, even if the landlord & tenant had previously agreed to terminate the tenancy.
Only the Sheriff can enforce an eviction order. A landlord cannot put the tenants out and change the locks by himself or with the police.
Process To Evict A Tenant
If a tenant has not made payment for rent a landlord can issue an N4 – Notice To End a Tenancy Early For Non-Payment of Rent. The earliest this can be issued is one day AFTER non payment of rent. If rent is due on the 1st, the earliest the N4 can be given to the tenant is on the 2nd. Be sure to include all tenants by name in the form.
The tenant has 14 days from when the N4 is issued to either pay the rent due or move out.
A Certificate Of Service must be filled out and retained when an N4 is issued. This form documents when and how the N4 was issued.
If the tenant has not complied with the N4 request to submit the due rent or move out by the termination date, you may submit an L1 – Application To Evict A Tenant For Non-Payment of Rent on the day AFTER the termination date to the Ontario Landlord and Tenant Board. There is a $170 fee that must be submitted with the application.
You can submit your documents to your Ontario Landlord And Tenant Board local office in person, by fax or by mail.
The board will provide you with a hearing date. In most cases, a hearing date is scheduled at the time the application is accepted. However there are certain situations when a hearing may not be scheduled for several days or weeks
The landlord has to give the tenant(s) a copy of the L1 application and the Notice of Hearing at least ten days before the hearing.
The landlord has to give the Board a Certificate of Service showing how and when they gave the tenant(s) a copy of this application and the Notice of Hearing, within five days of when they served these documents.
At the hearing, the parties can appear in front of a Member of the Board. The Member will listen to what each person has to say and then make a decision.
If an eviction order is issued, it tells the tenant when they must be out of the unit. If they do not move out, then the landlord can file this order with the Court Enforcement Office. Only the Sheriff can evict a tenant who does not leave a unit as directed by an eviction order issued by the Board. The Sherriff office will charge a fee. The exact fee varies depending on the municipality
The landlord must give the tenant an N1 – Notice of Rent Increase at least 90 days before the date of the rent increase. A landlord may increase the rent if at least 12 months have passed since the last rent increase or since a new tenant moved into the rental unit.
Rent increases may not exceed the Ontario rent increase annual guideline amount. The maximum increase for 2015 is 1.6%
Credit and Criminal Checks
Credit and criminal checks can be performed by landlords on prospective tenants provided they have given permission. Rent Check Corp can provide a credit check for as low as $20.
How To Screen A Tenant
Here is a great infographic from TransUnion Credit Agency (USA) on How To Screen Potential Tenants. The advice is sound and similar reports offering credit and criminal reports for Canadian landlords can be obtained from Rent Check Corp in Canada.
Ontario Fire Code + Basement Apartments
A misconception exists that basement apartments must have 2 exits to qualify under the fire retrofit status. This is only true if other fire prevention measures are not present. For more information on the fire code and how it pertains to apartments on your property, please speak with The Fire Guy.
Rental Income Tax Guidelines From Revenue Canada
Follow the link for the Revenue Canada tax guidelines for rental income.
Ontario Landlord Association – www.ontariolandlord.ca
This site is specifically designed for landlords of all types. Whether you rent a single apartment, or are managing an entire portfolio this site provides the latest documents, opinions and in-sights in to the issues that affect you and your business.
- Network with top Ontario professionals
- Get advice from experienced landlords
- Learn how the law and the “system” really works
This is an on-line community, a portal for landlords involved in renting property – novice and experienced alike. It provides free access to information, resources and suppliers of value to residential and commercial landlords, tenants, letting agents, property managers and other property professionals.